Senior Payroll Administrator

September 15, 2022
£26000 - £32000 / year
Application ends: August 4, 2023

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Job Description

About Us:

Winlight Recruitment has seen huge success in recent years, and are now looking to hire a Senior Payroll Administrator to assist their current finance department.

Based in central London with national exposure, the anticipated continued growth will see this position having plenty of opportunity for progression and development.

There is a fantastic, dynamic culture paired with a competitive salary.


Contractor Payroll and Client invoicing:

  • Responsibility for the processing of timesheets and contractor invoices.
  • Ensuring timesheets are approved on in accordance with client specific formats and portal, paying attention to contractual obligations.
  • Ensuring contractors invoices are raised and processed in a timely manner and in accordance with candidate’s specific payment requirements.
  • Ensuring invoices are raised and sent to clients in a timely manner and in accordance with client specific billing/invoicing requirements.
  • Ensuring all sales invoices and contractor’s invoices are uploaded to accounting software Access Financials.
  • Ensuring all contractors are paid in a timely manner and sent a payment notification.
  • Creating and generating contractor payments on HSBC bank.
  • Maintaining and updating candidates’ bank details in both the accounting software and banking system.
  • Adding new placements to the Intime system
  • Processing PAYE payments
  • Process advance payments
  • AWR compliance
  • Onshore intermediary reporting


  • Preparation of RTI submissions
  • Submission of RTI returns
  • Contractor Reporting
  • Calculation of holiday accrual
  • Producing contractor payment report for the contractor pay run.
  • Producing contractor status report, ensuring there is an accurate detail of the timesheet and payment status of each contractor per month.
  • Assisting management accountants with generation and preparation of company Gross Profit report (Margin report), assisting with queries.
  • Reconciliation of contractors processed payments against bank transactions.
  • Produce missing timesheet report and distributing to sales consultants.

Managing Accounts inbox:

  • Fully responsible for management of the shared accounts inbox, processing timesheets, expenses claims, contractors invoices
  • Responding and resolving queries, maintaining constant communication with sales consultants and candidates.
  • Responding and liaising with credit control team and/or legal team to resolve client invoicing queries


  • Send out contractor emails, stating next month’s pay run dates and guide.
  • Filing, late pay run, ad-hoc duties
  • Administering Advance payments via umbrella companies

On Offer:

  • Salary – £26,000 – £32,000
  • Birthday Leave
  • Sports & Social events
  • City office location
  • 5:30pm finish on Fridays
  • Dress down Fridays
  • Company Pension

Senior Payroll Administrator Profile:

  • Relevant experience of Pay & Bill function within contractor recruitment
  • Experience of managing inbox and queries
  • Excellent communication skills, both written and verbal
  • Organised with good attention to detail
  • Good time management with ability to work to tight deadlines
  • Someone proactive with a can-do attitude
  • Knowledge of Intime payroll system is desirable

If you have the above experience and immediately available please apply.